There are a few things that are critical for making sure your Buffalo Notary Services notary signing and/or NY apostille processing goes smoothly:


1) The signer(s) being notarized must be present.

2) The signer(s) must have photo ID that covers the names shown on the document (for example, if your middle name is spelled out on the document, it must be spelled out on your photo ID). The ID can have more than the document, just not less.

3) You must have the document that is being notarized. A NY Notary is not permitted to draft documents or provide legal documents. We can, however, print the document for you that you email to us (see Pricing and Payment section).

4) We cannot notarize incomplete documents with blank lines (that you don’t have the information for) in the text above your signature line or just the last “signature page” without the rest of the document present.

5) All signers need to be competent to sign and be fully alert and be able to prove to the notary that they understand the contents being signed. Nodding is not sufficient. If the signer cannot speak, then he or she will need to be able to write out complete sentences to questions like: “Please explain what a Power of Attorney is or does?” We cannot notarize someone with Alzheimer’s or dementia or someone on medication that makes the signer extremely drowsy. You may need to go to court to be able to take over the signing responsibilities for someone if signing a document such as a Power of Attorney cannot be notarized because of these issues.

6) Each signer needs to be able to explain what he or she is signing in English directly to the notary, without a translator.

7) The signer needs to be able to sign in a way that resembles a signature. If the signer can only make some kind of mark or “x” on the signature line, then that is considered “signature by mark” and it adds additional layers of complexity that we are, unfortunately, not set up to handle.


1) We need to make sure you have the right type of document. For example, for a birth certificate or death certificate to receive an apostille, it must be a long-form birth certificate and you must have a Letter of Exemplification from the NYC Department of Health or (the letter comes automatically when you check off “apostille” to answer why you need the birth or death certificate within the Vitalchek system. You need to write “for apostille” on the NYC Health Department application.)

2) We will need to see the document in advance to make sure there is ample space for the State Department’s grommet (which can sometimes be placed a couple inches down the page) plus our NY notary stamps on the signature page.