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Apostilles – USA – Toronto – Canada

Mobile Notary Apostille Assignments accepted in

USA – Buffalo/Niagara, New York

Apostilles and Document Legalization and Authentication Service

Buffalo Notary Services

Mobile Notary Public Signing Agent

Document Signing Service

1-716-404-4140 or 1-(888) 256-1404

Professional Service – Cost Effective – Serving USA and Canada

Fax – Copy – Scan – Laser Printer

**NNA Certified, Background Checked, and Insured.

Apostilles Document Legalization and Authentication Services.

Apostille Or Authentication Certificates?

Apostilles and authentication certificates validate the seal and signature of a Notary on a public document so that it can be recognized in a foreign country. Both verify that you held a Notary commission at the time you notarized the document.


Apostilles are used when public documents are being transferred between countries that are party to the Hague Apostille Convention of 1961. This international treaty streamlined the cumbersome, traditional procedure for authenticating documents.
An apostille is issued by your Secretary of State’s office or Notary commissioning agency. The single apostille is the only certification needed. Once prepared and verified, the apostille is attached to and sent along with the notarized documents. This all happens after the notarization, and requires no action on your part.

Authentication certificates are used for destination nations that are not party to the Hague Convention. Instead of a single apostille, the document needs several authentication certificates, including those from your commissioning agency, the U.S. Department of State, the consul of the destination country and potentially another government official in the country.
The requirements and processing time for authentication certificates will vary from country to country.

Getting A Notarization Authenticated

According to the U.S. Department of State, documents that may require authentication for use abroad include: affidavits, agreements, articles of incorporation, company bylaws, deeds of assignment, diplomas, home study, income verification, powers of attorney, single status, transcripts, trademarks, warrants, extraditions, certificates of good standing, and other general business documents. Also, parents wanting to adopt a child living in another country must have their adoption dossiers properly authenticated.
But your client is responsible for requesting the authentication — not you.
Requests for an apostille or authentication certificate are generally submitted in writing to your state’s Notary commissioning authority (usually the Secretary of State’s office), and should contain:
An explanation of why the apostille or authentication is needed
The original document, including the Notary’s completed notarial certificate
The final destination of the document
A postage-paid return envelope addressed to either the document custodian or the document’s final destination.
The required fee (varies by state)
The commissioning office determines whether the document requires an apostille or authentication certificate, based on the document’s final destination.
What’s The Notary’s Role?

Your only responsibility is to notarize the document itself. Because the document is destined for another country, the notarization must be performed accurately to ensure that there aren’t any problems on the receiving end. For example, some judges presiding over adoption cases in other countries may reject documents not properly notarized.
Keep in mind, also, that as with any notarized documents passing through a Notary regulator’s office, the paperwork will command particularly close scrutiny. Any notarial errors discovered may result in an enforcement action against you.

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Frequently Asked Questions

Questions and Answers

What is a Notary Public?

A Notary Public is a state appointed individual who verifies a signer’s identity using approved identification and takes acknowledgment of the individual executing the document, or administers an oath witnessing the signing of the document. Notaries do not give legal advice or verify that documents are true or legally binding.

Do Notaries draft legal documents?

A Notary Public is forbidden from preparing legal documents or acting as a legal advisor.  Violators may be fined and/or imprisoned for practicing law unauthorized.

What does a Notary Public charge?

The maximum fee per signature is $15 mandated by the State of California. The state does not impose the maximum a notary may charge for other fees. Travel and convenience fees are charged at their discretion. The cost of service will vary based on appointment location, distance traveled, and number of signatures notarized.

Why documents need to be notarized?

The Notary Public officiates the document signing process insuring the documents are signed correctly and that signers are knowingly and willingly entering into an agreement. Documents must contain the proper notarial wording and text committing the signer in some way.

Can an incomplete document be notarized?

Notarizing incomplete documents or those containing blank spaces is risky and unacceptable due to potential fraud. A Notary must ensure a document is complete with no missing information before proceeding with an assignment and shall refuse service otherwise.

Can a Notary decline to help me?

A Notary can refuse service if there’s a reasonable suspicion that a transaction is unlawful, improper, or incomplete. Failing to provide acceptable identification at a signing appointment also serves as grounds to deny a notarization.

Can any document be notarized?

For a document to be notarized it must contain the proper notarial wording, text committing the signer, an original signature, and a completed certificate.

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Mobile Intake Professional for Attorney’s

Mobile Intake Professional for Attorney’s:

Are you a Personal Injury, Products Liability or Mass Tort Attorney?

Your biggest problem that you need to answer is:  How can I secure new clients soon after they call my office?  We can offer you a solution in those situations when you don’t have the staff, resources or time to make it to your new clients as quickly as other firms are doing it.  We can help you with that!  Your firms no doubt has standardized basic intake forms consisting of among other things:

  • Retainer Agreement
  • Medical Authorizations
  • Letter requesting records
  • Workers compensation forms
  • No-fault Authorizations
  • Notice of Claims
  • Other Legal Documents.

When you or your staff can’t be there (At the client’s hospital bed, there home or there work) we can.  We can be your Mobile Intake Professional there to get your client’s signature on the documents you need to represent them.  Our staff is trained by a law school educated manager to ensure the process and procedures that your firm has established are followed to a T when we interact with them on your behalf.

In those situations when your client has not been able to provide your firm with the signed documents necessary, or where the timing of a client’s particular claim requires an immediate remote intake and your staff can’t be there,  Buffalo Mobile Notary Services can be there for you as your Mobile Intake Professional for Attorney’s